The world has evolved from a time when all you needed was a name and address to start a company, apply for a loan, or accept an employment offer. Today, it’s not enough to do a quick Google search or ask for an ID card. You need to make sure that person is who they say they are because identity theft is rampant. It might be someone trying to get into your office or even access confidential information about you or your business online. You can use document verification software to help mitigate this risk by verifying your identity against government databases and watchlists using biometrics like facial recognition, voice analysis, and fingerprints—updating them every minute if necessary.
Step 1: Check the applicant’s identity
The first step in identifying and stopping intrusions is to check the applicant’s identity. You can do this by checking the photo on the ID against the person standing in front of you. You should also check their address, signature, physical description, and date of birth against what is printed on their ID.
Step 2: Compare the provided documents
Once the documents have been submitted and passed a physical check, the software will compare them with other existing data in its database and highlight any discrepancies. The purpose of this step is to ensure that an applicant’s identity is verified the documents provided by the applicant. For example, for a passport, it means checking that it has not expired and verifying that one is indeed holding a valid passport from a country recognized by your business or institution.
You’ll also want to use document verification software to verify that the documents provided by an applicant are original and not copies. For example, for a driver’s license or national ID card issued in the USA, you should check its validity against where you live or operate.
Step 3: Use your judgment and document verification software to make the final decision
By this point, you should have a good idea of what your company needs. If there’s anything to take away from this article, it’s that document verification software can be an important tool in helping you identify and stop intrusions at your company. However, it cannot be the only tool used for this purpose—you’ll still need to use your judgment as well.
Use both the software and your own judgement together and make sure that they sync up with each other. This way, if there is any discrepancy between them (which is likely), you can use one or both tools to find out why the discrepancy occurred. For example: If a pattern doesn’t match with the image on their ID but does match with their face when looking at them directly without any glasses or contact lenses, then clearly something is wrong there.
While document verification software can help you catch potential intrusions, it’s your job as a business owner to make sure that no one slips through the cracks. Remember that this type of software is only as good as its user and should always be used alongside another form of identification or verification like government-issued IDs. It is always important t to trust, but you also need to verify and make sure that whoever you are looking to hire or transact with are who they say they are.